[GMDC_Tech] New GMDC Accounts and services

[Caulder Ripley]

Regarding the presented information - Yea
One thing I dislike about the group email is we cannot see who is included in that mailing list. I don't suppose there is any 'fix' for that is there?
Thanks,
Caulder



-----Original Message-----
From: Jennifer Pivovar <jp at fmgirl.com>
To: GMDC_Tech at jpivovar.net
Sent: Fri, Feb 10, 2023 8:37 am
Subject: [GMDC_Tech] New GMDC Accounts and services

#yiv4615015233 p.yiv4615015233MsoNormal, #yiv4615015233 p.yiv4615015233MsoNoSpacing{margin:0;}Hello all,

As you know, some payment processing, hosting and mailbox strategies were approved at the last board meeting.  Before we begin to implement new technologies for GMDC, I"d like to propose a basic account management strategy guideline.  Please RSVP Yeah or Nay~ 
Jennifer____________________________________________________________________________________________Technology Account Management for Green Mountain Dog Club

Prior toestablishing new accounts for forms and payment processing, web hosting, email, etc. We should consider the sanctity of the accountaccess to the administrative areas of those accounts.

Presently, the onlyaccount we have in use is the cleverdot account that owns the domain“Greenmountaindogclub.com”. This account at the moment is Caulder35 at aol.com, and is themain email account for our current president, Caulder Ripley. (This is also the account with Weebly access for our current Web Site)

I propose to createan account that is owned by the organization, separate from anypersonal accounts. The account access will be shared by thetechnical point of contact, treasurer, a backup contact, plus thepresident or designee. If the scope of our technology managementexpands we can choose to add additional roles as needed, but sincethis account can impact core functions of our organization we shouldnot share the access indiscriminately.

Let’s use GreenMtnDogClub at gmail.com as an example (this is one that is available). We could establishthis account, then change the email contact at cleverdot to this one. We can then establish our accounts at CoffeeCup, PayPal, Cleverdothosting, and Verifone with this email address as the account access. Since we are required to have a physical address, the present one‘1174Mountainview Duxbury’ is fine, as our club leadership changes over time we can update theaddress to the current president’s address.

I suggest using anaccount external to our domain in the event that there is a domainissue. We don’t want to find ourselves unrecoverable. I have nogreat love for gmail, we could use any one of the available servicesthat offer a free account and are established and reliable.

We use this accountonly to access our technology accounts; it is never public facing. Once we establish our hosting we will set up the mailboxes for allthe club responsibility accounts – these are the ones that will bepublic facing.

Once this is agreed,Cheryl and I will begin setting up the accounts approved at the lastmeeting.

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