[GMDC_Tech] New GMDC Accounts and services

[Deb Leach]

Yes

Sent from my iPad

> On Feb 10, 2023, at 8:47 AM, Elizabeth Trail <hartwellpond at gmail.com> wrote:
> 
> 
> Yes
> 
>> On Fri, Feb 10, 2023, 8:38 AM Jennifer Pivovar <jp at fmgirl.com> wrote:
>> Hello all,
>> 
>> As you know, some payment processing, hosting and mailbox strategies were approved at the last board meeting.  Before we begin to implement new technologies for GMDC, I"d like to propose a basic account management strategy guideline.  Please RSVP Yeah or Nay~ 
>> Jennifer
>> ____________________________________________________________________________________________
>> Technology Account Management for Green Mountain Dog Club
>> 
>> Prior to establishing new accounts for forms and payment processing, web hosting, email, etc. We should consider the sanctity of the account access to the administrative areas of those accounts.
>> 
>> Presently, the only account we have in use is the cleverdot account that owns the domain “Greenmountaindogclub.com”. This account at the moment is Caulder35 at aol.com, and is the main email account for our current president, Caulder Ripley. (This is also the account with Weebly access for our current Web Site)
>> 
>> I propose to create an account that is owned by the organization, separate from any personal accounts. The account access will be shared by the technical point of contact, treasurer, a backup contact, plus the president or designee. If the scope of our technology management expands we can choose to add additional roles as needed, but since this account can impact core functions of our organization we should not share the access indiscriminately.
>> 
>> Let’s use GreenMtnDogClub at gmail.com as an example (this is one that is available). We could establish this account, then change the email contact at cleverdot to this one. We can then establish our accounts at CoffeeCup, PayPal, Cleverdot hosting, and Verifone with this email address as the account access. Since we are required to have a physical address, the present one ‘1174 Mountainview Duxbury’ is fine, as our club leadership changes over time we can update the address to the current president’s address.
>> 
>> I suggest using an account external to our domain in the event that there is a domain issue. We don’t want to find ourselves unrecoverable. I have no great love for gmail, we could use any one of the available services that offer a free account and are established and reliable.
>> 
>> We use this account only to access our technology accounts; it is never public facing. Once we establish our hosting we will set up the mailboxes for all the club responsibility accounts – these are the ones that will be public facing.
>> 
>> Once this is agreed, Cheryl and I will begin setting up the accounts approved at the last meeting.
>> 
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