[GMDC_Tech] New GMDC Accounts and services

[Elizabeth Trail]

Yes

On Fri, Feb 10, 2023, 8:38 AM Jennifer Pivovar <jp at fmgirl.com> wrote:

> Hello all,
>
> As you know, some payment processing, hosting and mailbox strategies were
> approved at the last board meeting.  Before we begin to implement new
> technologies for GMDC, I"d like to propose a basic account management
> strategy guideline.  Please RSVP Yeah or Nay~
> Jennifer
>
> ____________________________________________________________________________________________
>
> Technology Account Management for Green Mountain Dog Club
>
>
> Prior to establishing new accounts for forms and payment processing, web
> hosting, email, etc. We should consider the sanctity of the account access
> to the administrative areas of those accounts.
>
>
> Presently, the only account we have in use is the cleverdot account that
> owns the domain “Greenmountaindogclub.com”. This account at the moment is
> Caulder35 at aol.com, and is the main email account for our current
> president, Caulder Ripley. (This is also the account with Weebly access for
> our current Web Site)
>
>
> I propose to create an account that is owned by the organization, separate
> from any personal accounts. The account access will be shared by the
> technical point of contact, treasurer, a backup contact, plus the president
> or designee. If the scope of our technology management expands we can
> choose to add additional roles as needed, but since this account can impact
> core functions of our organization we should not share the access
> indiscriminately.
>
>
> Let’s use GreenMtnDogClub at gmail.com as an example (this is one that is
> available). We could establish this account, then change the email contact
> at cleverdot to this one. We can then establish our accounts at CoffeeCup,
> PayPal, Cleverdot hosting, and Verifone with this email address as the
> account access. Since we are required to have a physical address, the
> present one ‘1174 Mountainview Duxbury’ is fine, as our club leadership
> changes over time we can update the address to the current president’s
> address.
>
>
> I suggest using an account external to our domain in the event that there
> is a domain issue. We don’t want to find ourselves unrecoverable. I have no
> great love for gmail, we could use any one of the available services that
> offer a free account and are established and reliable.
>
>
> We use this account only to access our technology accounts; it is never
> public facing. Once we establish our hosting we will set up the mailboxes
> for all the club responsibility accounts – these are the ones that will be
> public facing.
>
>
> Once this is agreed, Cheryl and I will begin setting up the accounts
> approved at the last meeting.
>
> --
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>
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